Laying the Groundwork: The Magic of Transition Surveys

Laying the Groundwork: The Magic of Transition Surveys

Because the journey to school starts long before the school bell rings

Have said this many times but want to emphasise again that starting school is a huge milestone, not just for tamariki, but for their whānau too. There’s excitement, a few nerves, and a whole new world to step into. As teachers, we know our role in making that step smooth and welcoming is vital.

That’s why our first focus in the Tools, Measures & Approaches plan is simple, powerful, and people-centered: Transition Surveys — our way of connecting with ECEs and whānau before that first school bag is zipped up.

So… what is it exactly?

It’s not a test. It’s not a checklist. It’s a kōrero in disguise — a way to gather authentic, rich insights from the two groups who know each child best: their ECE teachers and their whānau.

These surveys help us learn about:

• Communication – Can they express themselves clearly? Do they follow instructions easily?

• Social Skills – Do they like playing with others? Are they good at sharing, turn-taking, initiating play?

• Early Literacy & Maths – Are they curious about books, numbers, patterns, or even writing their name?

• Self-Management – How independent are they with their belongings, following routines, managing big feelings?

• Passions & Needs – Dinosaurs? Drawing? Building? Are there any learning or health needs to know about?

This isn’t about ticking boxes — it’s about seeing the child as a whole, complex, amazing little human.

Why is it so important?

Picture this: You’re building a bridge between ECE and school. Transition surveys are the planks of that bridge — strong, sturdy, personal.

• ECE kaiako see children in action all day — in play, in conflict, in discovery. They notice the subtle stuff.

• Whānau know the child inside out — their routines, their quirks, their stories.

Put these perspectives together, and we’re not just preparing for a new student — we’re welcoming this specific child with open arms and a warm heart.

Making it Work – What You Can Do

For our ECE Friends:

• Keep it Structured, but Open – Use simple forms with key questions and space for stories or anecdotes. (We love a good “Let me tell you about the time…”)

• Offer Options – Paper copies, digital links, or a quick phone kōrero — whatever suits the whānau.

• Celebrate Strengths – Let us know what the child shines at. Where do they light up?

• Share Portfolios – Learning stories, drawings, photos (with permission, of course) are gold!

• Visit Together – If possible, organise a school visit where tamariki, kaiako and whānau explore the space together.

For Primary Schools:

• Be Proactive – Don’t wait until Day 1. Send welcome packs early — include info about the school and the survey.

• Appoint a Friendly Face – A transition liaison (maybe the NE teacher or DP or in. my case Acting DP) who becomes the go-to person for ECEs and new whānau.

• Actually Use the Info! – Read it, highlight key bits, use it when setting up the room or grouping learners.

• Keep It Confidential – Respect privacy and share only on a need-to-know basis, always with care.

• Host “Hello” Moments – Set up relaxed meet-the-teacher catch-ups before school starts — just a chat, a smile, and a “We can’t wait to have you here!”

What’s in it for the Tamariki?

This isn’t just helpful for us — it’s transformational for the kids:

• They Feel Seen – Imagine being greeted with, “Hey Isla, I heard you love painting rainbows!” That’s instant connection.

• They Feel Safe – When teachers already know a bit about them, that scary “first day” suddenly feels familiar.

• They Get What They Need, Sooner – Whether it’s a quiet space, a tricky speech sound, or a love of numbers — we can respond straight away.

• They Feel They Belong – Their stories, strengths, and backgrounds are part of the classroom from day one.

Final Thought

Transition surveys aren’t just paperwork — they’re part of our relationship-building superpower. By gathering and honouring these insights, we send a clear message:

You matter. We’re ready for you. Let’s begin this journey together.